Procedure

The following are steps that are proposed to be followed in the application for a grant, beginning with the applicant filling out the application form. Applicants are generated through word-of-mouth and with the assistance of a number of special committees of two to three persons that are reliable and trustworthy in each district who “spread the word” to other applicants.

Suggested Procedure and Components of Application Process
The following are steps that are proposed to be followed in the application for a grant, beginning with the applicant filling out the application form. Applicants are generated through word-of-mouth and with the assistance of a number of special committees of two to three persons that are reliable and trustworthy in each district who “spread the word” to other applicants.

This committee has forms and paperwork readily available to give to any grant applicants. When the initial application is completed, the committee notifies IACCI and we begin the follow-up procedure to complete the remainder of the application according to the following steps:

  1. Applicant fills out PAF, List of Needs, ID copy/Passport/Residence card to Endorsement Committee on the Baladiya of their neighborhoods.

  2. Endorsement committee fills out endorsement information on page 3 of the PAF after reviewing the application. The committee will be trained by IACCI/IRD to know what kinds of grants to approve and will be paid “volunteer stipend” of $10 for each application signed that falls within the specified parameters. Applications that fall without these parameters will not be applicable for this fee. Applications that are approved for grants receive an additional $20 per application in the form of the remainder of the volunteer stipend totaling $30 per approved application.
    Endorsement committee passes on approved applications to IACCI and receive payment of fees. No more than 30 applications are accepted from each baladiya per month.

  3. At the time the applicant submits the application, the endorsement committee member will note the requested grant amount.
    3a. If application is for a grant above $3000, applicant is immediately given a form for feasibility study which he/she will fill out and retain until the IACCI grant officer contacts the applicant and arranges to pick up the completed feasibility study application at the time of the first interview.
    3b. If the application is above $10,000, IACCI will pass on the application to the IRD grant team for follow-up.

  4. IACCI grant officer completes with the applicant and through site visits the BDP site assessment and project proposal forms. Grant officer also takes pictures of the site to submit along with the site assessment form.

  5. IACCI BD Specialist reviews and approves the project

  6. Grant officer prepares BOQ.

  7. File moves to Project Approval Committee (PAC) (IRD Administration, IACCI Grant Program Manager (GPM), Grant Officer) for final evaluation.

  8. Pending final approval, from the PAC, the grant agreement is signed between IACCI and the grantee

  9. The grantee enters into a two-week training intensive consisting of 5 modules from the IFC program that target the improvement of skill sets in marketing, financial management, productivity, and quality control. This training will be required of all grantees that are passing through the grant application process, of all grant sizes.

  10. At the same time, the BOQ is amended and approved by the PAC, and passed on to the IACCI procurement committee.

  11. The Baladiya is notified of the approved grant and paid the corresponding $20 fee for each approved application.

  12. Implementation of Grantee Contribution of ??% of the amount of the grant to a community charity organization. Grant officer is on hand to record the event in photos.

  13. Full article is written up about the grantee, including the nature of the grant, an estimation of new jobs created and details about the grantee’s community contribution. Every two weeks, certain articles are chosen for publication in a dedicated section of IACCI’s Free Trade Magazine after names are changed for anonymity and grantee gives approval for publication.

  14. BOQ is tendered by procurement committee and offers are received. Offers are presented to GPM with recommendation for which offer is selected. GPM approves the selection and items are procured.

  15. Materials are presented to grantee (grant is awarded) and pictures are taken.

  16. Follow-up team checks up on grantee 1 month, 3 months, and 6 months after award and surveys grantee for increase or decrease in number of employees, how business is doing, and other information that is useful.